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Contents:
(reviewed
and updated January 2006)
8.20 RESEARCH, PLANNING AND ANALYSIS
8.30 DATA ADMINISTRATION AND REPORTING
8.40 SPACE
(Pending)
8.50 INSTRUCTION AND RESEARCH DATA FILE
(Effective January 28, 1997)
8.50 INSTRUCTION AND RESEARCH
DATA FILE
Effective: January
28, 1997
PURPOSE
To establish a standard practice for preparing and presenting
academic activity data on the Instruction and Research
Activity File through the on-line computer system for
the Educational and General, and Contracts and Grant
budget entities within the State University System.
AUTHORITY/SOURCE
Chancellor's Memorandum 87-17.2
Florida Statute 240.243
Provost and Executive Vice President, Academic Affairs
POLICY
Each full-time equivalent teaching faculty member who
is paid wholly from state funds shall teach a minimum
of 12 classroom contact hours per week. However, any
faculty member who has been assigned by his/her departmental
chairperson or other appropriate university administrator
duties and responsibilities for the mission of the university
must have a minimum of 12 contact hours per week as
a combination of instruction and non-instruction assignments.
Full-time equivalent
faculty member includes: professor, associate professor,
assistant professor, instructor, adjunct, lecturer and
graduate assistant.
PROCEDURE
A separate file for each person reported must be maintained
either in the Dean's Office or in the Departmental Chairperson's
Office. Each Dean must determine where the file will
be kept for his/her College.
The file must
be updated at the end of each academic term to include
the individual's actual activities for that term. The
deadline to complete the file is one month after the
end of each academic term.
The file must
contain at least the following:
a. a copy of
the prior year employment contracts.
b. the signed Instruction and Research Activity Final
Form.
c. information from the previous year on academic activities
as recorded in the Instruction
and Research Activity Final File.
d. a copy of the current year employment contract.
e. documentation to support all instructional and non-instructional
activities for each
semester.
On-line IRDF
system
By the end of the third (3) week of each term, all the
correct course and instructor information must be entered
through the on-line computer system.
This is to include:
a. the instructor of record for each course,
b. the committee members in thesis and dissertation
courses,
c. course assistants (course graders, lab assistants,
etc.).
d. cross-listing the courses as appropriate.
e. cancellation of course(s) not offered for that term.
During the fifth
(5) week of the term, the Office of Planning and Institutional
Research will distribute the Instruction and Research
Activity Forms to the appropriate Dean's Office. The
deadline to input the Instruction and Research Activity
information through the on-line computer system is one
month after the end of each term.
After all the
data have been entered into the on-line system for each
term ( the fifth (5) week after the end of the term),
the Office of Planning and Institutional Research will
send the Instruction and Research Activity Final Form
and a report listing the name, social security number,
total number of instructional and non-instructional
activities to the appropriate Dean's Office. The Instructional
and Research Activity Final Form must be signed by the
individual faculty member and the chairperson/director
and maintained in the individual's personnel file. The
Instruction and Research Activity Final Form for adjuncts,
lecturers and graduate assistants must be signed by
the individual and/or the chairperson/director and maintained
in the individual's personnel file. The report must
be signed by the chairperson/associate dean (indicating
the Final Form has been signed by the appropriate person
and kept in the file) and returned to the Office of
Planning and Institutional Research within two (2) weeks
after receiving it. Once the Instruction and Research
Activity Final Form has been produced no changes can
be made to the file (this is the information that will
be submitted to the BOG).
Documentation
for Instructional Activities
Classroom
Instruction - a signed copy of the end of term graderoll
should be maintained in the Registrar's Office.
Thesis/Dissertation
Supervision - for the committee chairperson, a signed
copy of the end of term graderoll should be maintained
in the Registrar's Office, and a copy of the "Thesis/Dissertation
Committee Appointments Form," to be maintained in the
person's file. For the committee members, the name of
the student, a copy of the "Thesis/Dissertation Committee
Appointments Form" and a list of when the committee
met with the student must be maintained in the person's
file.
Directed
Individual Studies, Supervision of Student Interns,
and Supervised Teaching/Research,a signed copy
of the end of term graderoll should be maintained in
the Registrar's Office.
Instructional
Effort - Graduate Laboratory Assistants/Course Graders
- a list of the assigned duties for this person, the
course this person assisted in and who this person was
assigned to work with.
Documentation
for Non-instructional Activities (all definitions in
quotations are directly from the Chancellor's Memorandum)
Second Site
Travel - list of the course section and location.
Definition - "Contact Hour Equivalencies in addition
to Contact Hours may be assigned for travel to a secondary
instructional site which requires a round-trip travel
time of at least two (2) hours per course meeting."
Research
- assignments for the individual faculty member
shall be stated in general terms. At the end of each
term, a record shall show specific activities toward
fulfilling the assignment for research. Examples of
research work include but are not limited to the following:
list of what was published, a copy of the title page,
a letter from the publisher or a copy of the table of
contents, must be maintained in the person's file. Definition
- "Research and development ordinarily managed within
academic departments. Such activities usually have stated
goals or purposes and projected outcomes, and may be
created for specific periods as a result of a contract,
grant or specific allocation of institutional or system
resources. A component of Research and Development is
the eventual dissemination of research results. Research
assignments for the individual faculty member shall
be stated in general terms. At the end of each term,
a record shall show specific activities toward fulfilling
the assignment for research."
Other Instructional
Effort - a list and description of the instruction-related
activities. Definition - "Performance of instruction-related
activities which are not reported on the Instructional
Activity File. This may include the development of new
approaches, improvement/revisions of materials for credit
courses, participation in the planning, development
and/or evaluation of total curricula, program services,
preparing planning programs and for summer FTE reconciliation
of the 12-Hour Law/applicable BOT-UFF contract or policies.
A maximum of one (1) contact hour equivalency may be
assigned per three and one-half (3.5) clock hours of
activity."
Public Service
- list and explain specific activities toward fulfilling
this assignment. Definition - "extends the professional
and/or discipline-related services of individual's to
the community, the state, or the nation. This includes
service in professional organizations and academic or
professional student organizations. The primary intent
is to provide professional and/or discipline-related
services, other than instruction, that are beneficial
to groups and individuals."
Agric Extension
- this does not apply to FIU.
Academic
Advising - include such indicators as the number
of students formally advised by the individual, hours
specifically designated for advising purposes, and other
appropriate indicators of advising activity. Definition
- "Formal counseling with students on academic course
or program selection, scheduling, and career counseling."
Academic
Administration - list of the administrative duties
assigned to the individual. Definition - "Supervisory,
management, or staff activities related to the administration
of a department, college, university or the SUS. This
activity provides administrative support and management
direction to the instructional, research and public
service programs. Assignments customarily and regularly
require the incumbent to exercise discretion and independent
judgment and to direct the work of others. Includes
service on interinstitutional SUS committees. Effort
in this activity shall show the administrative duties
that were assigned to the individual."
University
Governance - list the activities performed. Definition
- "Activities that provide advisory support to the general
governance of the unit or the institution. Includes
participation in the general governance of the department
or institution in accordance with the constitution of
the institution, limited to participation in the legislative
processes of the unit or institution and service on
committees associated with these legislative processes.
Includes special assignments such as consultation service
to university offices and units.
Leave of
Absence - copy of memorandum approving the leave.
Definition - "An authorized, compensated leave of absence
granted to an employee by the university. Includes sabbaticals,
professional development leave and disability leave."
UFF Release
Time - See applicable BOT-UFF contract or policies.
Last
update
February 6, 2006 10:58 AM
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