Contents:

16.01   CLASSIFICATION OF STUDENTS
16.02   TRANSCRIPTS
16.03   CHANGE OF ADDRESS
16.04   CHANGE OF NAME
16.05   ACCESS TO STUDENT EDUCATIONAL RECORDS
16.06   READMISSION
16.07   MAJOR AND MINOR PROGRAMS
16.08   SUS COURSE NUMBERING SYSTEM
16.09   SASS
16.10   GRADING SYSTEM
16.11   FORGIVENESS POLICY
16.12   INCOMPLETE GRADE
16.13   GRADE CHANGES
16.16   COURSE APPEALS
16.17   CLASS ROLLS
16.18   GRADE ROLLS
16.23   ENROLLMENT SERVICES ADVISORY COMMITTEE
16.24   FLORIDA RESIDENCY
16.25   IMMUNIZATION
16.27   REGISTRATION ACCESS INFORMATION
16.28   PRIORITY REGISTRATION
16.29   COURSE REGISTRATION
16.30   ADDING AND DROPPING OF COURSES
16.31   ADDING OR REGISTERING AFTER THE FIRST WEEK OF CLASSES
16.32   CERTIFICATION OF ENROLLMENT
16.33   WITHDRAWAL FROM THE UNIVERSITY
16.34   HOW TO REGISTER BY PROXY
16.35   AUDITING COURSES
16.36   STATE EMPLOYEE FEE WAIVER
16.37   SENIOR CITIZEN FEE WAIVER
16.38   ENROLLMENT LIMITATION PLAN
16.39   CREDIT HOUR

 16.01  CLASSIFICATION OF STUDENTS

Effective: May 11, 1998

PURPOSE
To classify students by degree and non-degree status.

AUTHORITY/SOURCE
FAC 6C8-3.001

POLICY
Degree-Seeking Students: This classification applies to matriculated students. These students are classified by class level based on the number of credit hours earned:

Freshmen (1F) : up to 29 credit hours

Sophomores (2S): 30 - 59 credit hours

Juniors (3J): 60 - 89 credit hours

Seniors (4R): 90 credit hours and more

Graduate Masters (6M)

Graduate Specialists (6A)

Graduate Doctorate (6D)
 

Non-Degree-Seeking Students  (Special Students): This classification includes persons who are not, at the time of registration, working toward a degree at the University.  These student are classified based on whether or not they hold a previous degree:

0C: Students without a baccalaureate or higher degree
5P: Students with a baccalaureate or higher degree

The following regulations apply to non-degree students:

a) Such students are not required to meet the usual admission requirements and are not officially admitted as regular students. Enrollment as a special student does not imply a right to future admission as a regular, degree-seeking student. Credit earned will not be counted toward a degree at Florida International University unless such student subsequently applies for regular admission and is accepted as an undergraduate or graduate student

b) Registration is permitted on a space-available basis in select programs and is determined at the time of registration.

c) No more than 15 undergraduate level and 12 graduate level credit hours earned as a special student may be counted toward a degree, unless the appropriate Dean approves the acceptance of the additional credits.

d) Foreign students are not permitted to enroll as special students.

e) Affiliated students: This classification applies to non-degree seeking students approved by the appropriate college or school to take courses beyond the credit hours rule (as specified in (c) ). No more than 15 credits for undergraduates and 12 credits for graduate courses can be applied toward a degree program if the student changes from non-degree seeking to degree seeking status, unless the appropriate dean approves the acceptance of the additional credits

16.02  TRANSCRIPTS

Effective: May 11, 1998

PURPOSE
To provide students with a chronological history of their coursework and certification of degrees earned at the University.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The transcript is the complete student academic record of courses taken at the University, in addition to the previous institutions coursework. The GPA is calculated for all courses taken at the University after Fall Term 1975 whether the courses are in the major program or not. Once a baccalaureate, master's or doctorate degree is earned, the GPA calculation starts again.

PROCEDURE
Students must submit a request for their transcript. The transcript will not be released if the student has a University financial liability.

 16.03  CHANGE OF ADDRESS

Effective: May 11, 1998

PURPOSE
To allow students to change the address that the University has on file for them.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Students must keep their most current address on file to receive pertinent University correspondence by providing the Registrar's Office change of addresses as warranted.

PROCEDURE
To change their address in person, students must fill out a "Change of Address" form available in the Registrar's Office and return it completed indicating whether the change is for the local, campus, permanent, or emergency address.  To change their address by mail, students must write a letter to request the change of address and include their name, student number, new address, whether the change is for the local, campus, permanent, or emergency address and their signature.  To change their address on the kiosks, students need their social security number and pin number.   

16.04  CHANGE OF NAME

Effective: May 11, 1998

PURPOSE
To allow students to change the name that the University has on file for them.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Students must keep their legal name on file by providing the Registrar's Office with documented change of names as warranted.

PROCEDURE
To change their name students must:

1. Fill out a "Change of Name" form available at the Registrar's Office or send a letter.

2. Attach a copy of the legal document of the change of name. Documentation must be provided, such as marriage certificate, divorce paper with the change of name included, naturalization certificate or a legal change of name order.  Students may also write a letter requesting the change of name and include certified copies of the required documents listed above.

16.05  ACCESS TO STUDENT EDUCATIONAL RECORDS

Effective: May 11, 1998

PURPOSE
To establish the University's policy on the release of the student's educational information.

AUTHORITY/SOURCE
Florida Administrative Code
Provost and Executive Vice President for Academic Affairs
Family Educational Rights and Privacy Act of 1974 (FERPA)

POLICY
The University will not release or permit access to educational records and personally identifiable information kept on a student except as otherwise permitted by law.

Cumulative Academic Records are maintained by the University Registrar.

Personally identifiable information contained in the student educational record shall be released, or opened for inspection only to the student, or parents of dependent students as defined by the IRS. The Registrar shall require the student, or parents of the student, requesting access to or release of the records to present proper identification. The request must be in writing and signed by the student.

The following persons and organizations are considered "university officials" and may have access to personally identifiable information without the student's prior consent:

a) faculty, administrators, staff and consultants employed by the University or the Board of Governors whose work involves:
    1. performance of administrative tasks which relate to students; or
    2. performance of supervisory or instructional tasks which relate to students;
    3. performance of services which benefit students.

b) other persons who are authorized by federal and state law and regulations to have access to or receive
copies of such information.

DIRECTORY INFORMATION
The University may release and publish directory information regarding its students. Directory information may include:

1. student's name, local and permanent address and telephone number(s);
2. date and place of birth and sex;
3. student classification and major and minor fields of study;
4. participation in officially recognized activities and sports;
5. weight and height of members of athletic teams;
6. dates of attendance, degrees and awards received;
7. the most recent previous educational agency or institution attended by the student; and
8. photographic image.

To prevent access to or release of directory information, a student or the parents of a dependent student, must so notify the Registrar in writing. Access to, or release of directory information will be withheld until further written instruction is received from the student, or the parents of a dependent student.

PROCEDURE
Request for release of information must be sent in writing to the University Registrar.

16.06  READMISSION

Effective: May 11, 1998

PURPOSE
To inform students of the readmission policies and procedures.

AUTHORITY/SOURCE
FAC 6C8-3.008

POLICY
Degree-seeking students who have not enrolled in any course at the University for four consecutive terms or more are eligible to apply for readmission under the regulations operative at the time of readmission. 

Students who withdrew in good standing during a previous term or who have been out of school for fewer than three consecutive terms are eligible to return without filing an application for readmission.

PROCEDURE
Students must apply for readmission and follow the program policies. Students who have attended other institutions during their absence from the University must provide copies of the official transcripts with their readmission application.

16.07  MAJOR AND MINOR PROGRAMS

Effective: May 11, 1998

PURPOSE
To explain the terms: Major and Minor Programs.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Major
An integral part of the bachelor's degree is a major concentration of coursework in an approved academic discipline or area. The exact course and credit requirements and prerequisites for each major are outlined in the departmental program areas in the Catalog.

Minor Program
A minor program is an arrangement of courses that enables students to develop some degree of expertise in one area of study. A minor is awarded upon completion of the bachelor's degree.

While a minor program is intended to enable students to develop some degree of expertise in one area of study, it may be interdisciplinary.  To receive a minor, a student must complete the requirements for a baccalaureate degree concurrently.  The students transcript shall indicate the minor for which the student has been certified.

PROCEDURE
The student must declare their academic intentions and have it approved by the offering department and college. To declare a minor, the student must fill out a Request for a Minor with the Registrar's Office and have it approved by the department's chairperson and the dean of the college/school offering the minor.

16.08  SUS COURSE NUMBERING SYSTEM

Effective: May 11, 1998

PURPOSE
To facilitate the transferability of course work among the SUS and Community Colleges in Florida.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs
FAC 6A-10.24 (8)

POLICY
All courses offered at the University must conform to the Statewide Common Course Numbering System.

PROCEDURE
Once a course is approved by the appropriate Curriculum Committees (college/school and university), the faculty senate, and the Provost, the University Liaison to the Department of Education's Course Numbering Office shall designate the appropriate course number based on the current taxonomy.

The course proposal or change is submitted to the Office of Post Secondary Education for approval of the prefix and course number by the Department of Education Faculty Taxonomy Committee. Once approved, the University is notified of the course prefix and course number.

16.09  SASS

Effective: May 11, 1998

PURPOSE
To explain the Student Academic Support System (SASS) degree audit and how to obtain a copy.

AUTHORITY/SOURCE
FAC 240.2099
Provost and Executive Vice President for Academic Affairs

POLICY
A SASS audit is a computer generated analysis of an undergraduate degree-seeking student's academic coursework which tracks the students progress toward fulfilling graduation requirements.

PROCEDURE
Students may obtain a copy of their SASS audit through FACTS.org.

16.10  GRADING SYSTEM

Effective: May 11, 1998

PURPOSE
To explain the University's Grading System.

AUTHORITY/SOURCE
FAC 6C8-3.009
Provost and Executive Vice President for Academic Affairs

POLICY
The grading system described in this rule is applicable to all schools, colleges and divisions of the University, and has been approved by the Florida Board of Governors. The grading system employs the following grades:

GRADES
Grade Points per Grade Credit Hour

 
A
4.00
 
A-
3.67
 
B+
3.33
 
B
3.00
 
B-
2.67
 
C+
2.33
 
C
2.00
 
D+
1.33
 
D
1.00
 
D-
.067
 
F
0.00 (failure)
 
P
0.00 (pass)
 
IN
0.00 (incomplete)
 
WI
0.00 (withdrew from university)
 
WP
0.00 (withdrew after deadline w/passing grade)
 
WF
0.00 (withdrew after deadline w/failing grade)
 
AU
0.00 (audit)
 
DR
0.00 (dropped course)
 
DP
0.00 (dropped after deadline w/passing grade)
 
DF
0.00 (dropped after deadline w/failing grade)
 
NR
0.00 (grade not reported or invalid)
 
EM
0.00 (examination)

16.11  FORGIVENESS POLICY

Effective: May 11, 1998

PURPOSE
To explain the University's forgiveness policy.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
A forgiveness policy is a way in which a student may repeat a limited number of courses to improve his or her grade point average (GPA) by having only the grade received on the last repeat used in its calculation, provided the initial grade earned is less than "C". All courses taken with the grades earned will be recorded on the student's transcript. The repeated course form applies only to letter or P/F grades earned in the first or repeated courses.
Repeated courses will be appropriately designated (T: attempted; R: last repeat). Once the degree is posted, the repeated course form will not be processed.

Undergraduate students may take advantage of the forgiveness policy only three times for the purpose of improving the GPA. The same course may be repeated up to three times or the student may use the three opportunities to apply to different courses. Only the final grade for the three courses repeated under the forgiveness policy will count in computing the student's GPA. The recalculation of the GPA is an internal University policy only, and one which may not be followed by other institutions and/or services. In order for a course to be considered as repeated and lead to the adjustment of the GPA, the course must be the same, the grade option must be the same, and it must be repeated at the University. Students who have used their three options under the forgiveness policy may still repeat courses. However, both the original grade and any additional grades received through repetitions of the course will be used in computing the GPA.

Graduate students may take advantage of the forgiveness policy only two times for the purpose of improving the GPA. The same course may be repeated up to two times or the student may use the two opportunities to apply to two different courses. Only the final grade for the two courses repeated under the forgiveness policy will count in computing the student's GPA. The recalculation of the GPA is an internal University policy only, and one which may not be followed by other institutions and/or services. In order for a course to be considered as repeated and lead to the adjustment of the GPA, the course must be the same, the grade option must be the same, and it must be repeated at the University. Students who have used their two options under the forgiveness policy may still repeat courses. However, both the original grade and any additional grades received through repetitions of the course will be used in computing the GPA.

PROCEDURE
Under the University's forgiveness policy, a student must file a Repeated Course Form with Registrar's Office. The form may be submitted any time prior to posting of the degree earned (bachelor's, master's, or doctoral). Once the degree is posted, the repeated course form will not be processed.

16.12  INCOMPLETE GRADE

Effective: May 11, 1998

PURPOSE
To explain the stipulations pertaining to an Incomplete Grade.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
An incomplete grade is a temporary symbol given at the discretion of the instructor for work not completed because of serious interruption not caused by the student's own negligence. An incomplete grade must be made up within two semesters or it will automatically default to the grade that the student earned in the course. There is no extension of the two semester deadline. The student must not register again for the course to make up the incomplete.

Incomplete grades become a part of the permanent record and will be recorded on the students' transcripts after the incomplete grade has been changed. The new grade will replace the incomplete grade and will be used in the calculation of the GPA and hours earned. The incomplete grade will be placed in parentheses next to the new grade and will not be used in any grade calculation.

Students who receive an incomplete and have applied for graduation at the end of that term, must complete the incomplete and the change must be posted on the students academic record by the end of the completing term. If the students fail to complete the coursework, or if the academic department fails to submit the change-of-grade form to the Registrar's Office, the graduation application will be canceled. The student will need to reapply for graduation for the term when the incomplete will be resolved.

PROCEDURE
Incomplete grades automatically default to the pre-assigned grade after two terms. To change an incomplete grade to a different grade, a Grade Change form must be submitted to the Registrar's Office with the professors and dean's signatures.

16.13  GRADE CHANGES

Effective: May 11, 1998

PURPOSE
To state the conditions under which grades can be changed.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Once submitted, end-of-term grades can only be changed by the course instructor by initiating a change of grade form.
Once a degree is earned, no change of grade will be allowed unless an institutional error has occurred.

PROCEDURE
The course instructor must submit a signed change of grade form to the Dean's office indicating the reason for the grade change. If approved by the Dean or his/her designee, the form is forwarded by the Dean's office to the Registrar's Office for processing.
Change of grades older than one year (three semesters) must be approved by Academic Affairs.

If the course instructor is not currently employed by the University, the department chair or designee must request written authorization from the instructor to change a grade. If after 30 calendar days of receipt of a registered letter by the instructor, she/he fails to respond, the chair or designee is authorized to initiate a Change of Grade in place of the instructor. With the written consent of the appropriate department committee, the department chair or designee must attach an explanation of attempts made to gain the cooperation of the instructor and justification for changing the grade without the instructor's concurrence.

If the course instructor is deceased, the department chair or designee is authorized to initiate a change of grade in place of the instructor with an explanation that the instructor is deceased.

16.16  COURSE APPEALS

Effective: May 11, 1998

PURPOSE
To provide students a process by which to appeal courses for late drop or withdrawal from a course.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Students can appeal for a late drop or withdrawal for current courses or past term courses up to one year after the course is taken. The appeal will normally be approved only for medical reasons, death in the immediate family, military conscription, or institutional error.

PROCEDURE
Students must fill out a course appeal form with the Registrar's Office and attach all pertinent documentation. The information is evaluated and the student is informed of the decision. Students can appeal the decision to the Course Appeals Committee. The decision of the committee is final.

16.17  CLASS ROLLS

Effective: May 11, 1998

PURPOSE
To distribute to the faculty members a list of the names of the students enrolled in their course.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The Registrar's Office will provide each faculty member every semester a list of the names of the students enrolled in their classes. Faculty members should review each class roll to determine that only students on the roll are in attendance.

PROCEDURES
Class rolls are distributed throughout the semester to the Dean's offices for distribution. The following information should also be verified on the class roll as early in the semester as possible: the course grading option of the course, the student's grading option if the course has a grading option, the credit hours, and that students on the roll are in attendance.

If corrections to the class rolls are warranted, they must be forwarded to the Registrar's Office as soon as possible for processing.

Students attending a course but not on the class roll should be sent to Registrar's Office to follow procedures to become registered in the course. Until such students can present proof of registration, they should not be allowed to attend the course.

16.18  GRADE ROLLS

Effective: May 11, 1998

PURPOSE
To establish a procedure for the faculty to assign a grade at the end of the term.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The Registrar's Office will produce the grade rolls after the deadline for late drops and withdrawals for the term and will distribute them to the Dean's offices.

PROCEDURE
Grade rolls are sorted by College/School and campus and distributed to the Dean's Office. A memorandum is included informing the Dean the date the grade rolls must be submitted to the Registrar's Office for processing at the end of the term.

Once received each faculty member should review each grade roll. Grades must only be assigned to students whose name appear on the grade roll. The following grades must not be assigned by the instructor: AU, DR, DP, DF, WP, WF, and WI. If assigning an Incomplete, a default grade must also be assigned. The grades should be marked in ink, but the bubbles must be filled in pencil. Instructors should follow the directions on the back of the grade roll.

The grade rolls should be submitted to the Dean's Office who will in turn submit them to the Registrar's Office. The grade roll must be in the Registrar's Office by the deadline. Grade rolls not submitted on time will not be processed. Students will then receive a "NR" grade. Change of grade forms must be submitted to change the "NR" to the grade that the student has earned.

If an incorrect type of grade is submitted, the student will be assigned an "NR" grade. A change of grade form for each student must be submitted to change the "NR" to the grade the student has earned.

16.23 ENROLLMENT SERVICES ADVISORY COMMITTEE

Effective: May 11, 1998

PURPOSE 
To establish a committee to assist Enrollment Services in developing or updating procedures to enforce the University's policies as they relate to the functions of Enrollment Services.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The Enrollment Services Advisory Committee is comprised of university-wide representation. The University Registrar is the chairperson of this committee. This committee meets as needed.

PROCEDURE
Each of the Dean's designates an Associate/Assistant Dean to represent that School/College on the Enrollment Services Advisory Committee. The University Registrar convenes this committee as needed. Any changes to the registration process or to student records functions are discussed. The Associate/Assistant Deans inform their faculty and staff of any of these changes. The Registrar will disseminate the information to key University units.

16.24  FLORIDA RESIDENCY

Effective: May 11, 1998

PURPOSE
To state the required criteria for Florida Residency.

AUTHORITY/SOURCE
FAC 6A-10.044
FS 240.1201

POLICY
For the purpose of assessing registration and tuition fees, a student shall be classified as a Florida or non-Florida Resident.

To qualify as a Florida Resident, the student must:

  • Be a U.S. Citizen, Resident Alien, parolee, Cuban National, Vietnamese Refugee, or other legal alien so designated by the US Immigration and Naturalization Service.
  • Have established a legal residence in this State and have maintained that legal residence for twelve consecutive months immediately prior to the start of the term in which the student is seeking Florida Resident classification. The student's residence in Florida must be as a bona fide domiciliary rather than for the purpose of maintaining a temporary residence or abode incident to enrollment in an institution of higher education, and should be demonstrated as indicated below (for dependent students as defined by IRS regulations, a parent or guardian must qualify).
  • Submit the following documentation (or in the case of a dependent student, the parent must submit documentation) prior to the first day of classes for the term for which residence status is sought as detailed in the procedure below.

PROCEDURE
To be classified as a Florida resident, students must provide:

  • Documentation establishing legal residence in Florida (this document must be dated at least one year prior to the first day of classes of the term for which residence status is sought). The following documents will be considered in determining legal residence : Declaration of Domicile, proof of purchase of a home in Florida which the student occupies as his or her residence, proof that the student has maintained residence in the state for the preceding year (e.g., rent receipts, employment record).

Reclassification:

  • Documentation establishing bona fide domicile in Florida which is not temporary or merely incident to enrollment in a Florida institution of higher education. The following documents will be considered evidence of domicile even though no one of these criteria, if taken alone, will be considered conclusive evidence of domicile. Five official documents are to be submitted for reclassification purposes and are to be dated at least one year prior to the first day of classes of the term for which Florida resident status is sought:

        1. Declaration of Domicile

        2. Florida Voter's registration

        3. Florida Driver's license

        4. Proof of real property ownership in Florida (e.g., deed, tax receipts).

        5. Employment records or other employment related documentation (e.g., W-2, paycheck receipts),
            other than for employment normally provided on a temporary basis to students or other
            temporary employment.

        6. Proof of membership in or affiliation with community or state organizations or significant connections
            to the State.

        7. Proof of continuous presence in Florida during the period when not enrolled as a student.

        8. Proof of former domicile in Florida and maintenance of significant connections while absent.

        9. Proof of reliance upon Florida sources of support.

        10. Proof of domicile in Florida of family.

        11. Proof of admission to a licensed practicing profession in Florida.

        12. Proof of acceptance of permanent employment in Florida.

        13. Proof of graduation from high school located in Florida.

        14. Any other factors peculiar to the individual which tend to establish the necessary intent to make
            Florida a permanent home and that the individual is a bona fide Florida resident, including the age
            and general circumstances  of the individual.

      • No contrary evidence establishing residence elsewhere.
      • Documentation of dependent/independent status (IRS return or affidavit)

    A student can also qualify for Florida residency by one or more of the following criteria :

1. Become a legal resident and be married to a person who has been a legal resident for the required twelve month period, or,

2. Be a member of the Armed Forces on active duty stationed in Florida, or a spouse or dependent, or,

3. Be a member of the full-time instructional or administrative employee of a state public school, state
    community college or state university in Florida, a spouse or dependent, or,

4. Be a dependent and have lived with an adult relative who has established legal residence in Florida, or,

5. Be a former student at a public institution of higher education who was properly classified as a resident
    who reestablishes domiciliary status and re-enrolls within a period of twelve months, or,

6. Make a statement as to the length of residence in Florida and qualification under the above criteria.

16.25  IMMUNIZATION

Effective: May 11, 1998

PURPOSE
To implement the State University System policy on immunization.

AUTHORITY/SOURCE
FAC 6C-6.001(4)
Chancellor's Memorandum CM 92-01

POLICY
The State University System of Florida has mandated that all new degree and non-degree seeking students under the age of 40 attending any of the eleven State Universities in Florida, must provide documentation of both measles (two shots) and rubella immunization. Students who have maintained continuous enrollment (either as degree or non-degree seeking basis) are exempt from this policy.

Effective January 7, 2003, the Florida Legislature passed a law requiring all students who attend a Florida college, and who reside on campus, receive a meningitis and hepatitis B vaccine, or submit a waiver stating that they do not want the vaccine (if the student is under 18, a parent or guardian must sign the waiver).

PROCEDURE
To register for classes, students must provide this documentation to the Health and Wellness Center prior to registration.

16.27  REGISTRATION ACCESS INFORMATION

Effective: May 11, 1998

PURPOSE
To inform students of their registration appointment day/time and any holds which will prevent registration.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Registration access information is available to students prior to Official Registration Week. Such information includes their appointment date and time to register and any registration holds which have been placed on their records. The information is also available at the Registrar's Office, the kiosks, or via the telephone registration system.

PROCEDURE
Special students and late admits must pick up their registration access information in person.  To access the information on the telephone registration system or kiosks, students must have their social security number and pin number.

16.28  PRIORITY REGISTRATION

Effective: May 11, 1998

PURPOSE
To establish procedures to give certain groups of fully admitted students registration priority earlier than the official appointment day and time.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Fully admitted students are assigned an appointment day and time based on their classification, number of earned credit hours and currently registered credit hours. During Official Registration Week, these students register on their appointment day and time or any time thereafter.

With priority registration, an approved group of students would be allowed to register prior to the start of registration or through Telephone Registration on the first morning that Telephone Registration is available.

Permission to have priority registration can only be approved by the University Registrar in consultation with the Registrar's Advisory Committee.

PROCEDURE
A University official must send a memorandum to the University Registrar outlining the request and the justifications for the request.  The University Registrar will make a recommendation to the Registrar's Advisory Committee for approval or denial of the request.  The University Registrar will inform the requester of the decision reached. The decision of the University Registrar and the Registrar's Advisory Committee is final.

16.29  COURSE REGISTRATION

Effective: May 11, 1998

PURPOSE
To inform students how and when to register for courses.

AUTHORITY/SOURCE
FAC 6C8-3.008

POLICY
Prior to the first week of registration, degree seeking students are given a priority registration appointment time and day based on their classification and credit hours completed. The order of registration is freshmen, then graduates, seniors, juniors, and sophomores. During Open Registration, up to the Friday before classes begin, students can register, add, or drop courses. Students who register after the registration deadline will be assessed a late registration fee.

PROCEDURE
Registration Week is the first week of registration and is held during the preceding semester (check the Academic Calendar for dates). Currently enrolled degree-seeking students are given an appointment time and day based on their classification and credit hours completed. Students may register, add or drop courses at this time.

Open Registration is held immediately following Registration Week and continues until the last day to pay fees. There is no appointment time and registration is on a first-come first-served basis. All students who have not yet registered are encouraged to do so at this time. Registered students may continue to add or drop courses during this period.

To register, students can use the telephone registration system, the kiosks, or come to the Registrar's Office, present a picture identification and present their course request form.

16.30  ADDING AND DROPPING OF COURSES

Effective: May 11, 1998

PURPOSE
To inform students of the procedures used to add and drop courses.

AUTHORITY/SOURCE
FAC 6C8-3.008

POLICY
Once students have registered for a term they may add and drop courses up to the end of the first week of classes. Students are liable for all fees for courses remaining on their schedule after the first week of classes.

PROCEDURE
Up to the first week of classes, students may add or drop courses. Students who initiate registration after the payment deadline will be assessed a late fee.

During the first week of classes, all courses dropped will generate an automatic refund mailed to the student's local address. For a standard semester or its equivalent, different percentages will apply between the second and the fourth weeks. Between the fifth and eighth weeks, courses may be dropped with a DR grade and are fee liable.

Effective: May 11, 1998

PURPOSE
To establish a policy to allow a student to register or add after the first week of classes.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs
FAC 6C8-3.008

POLICY
To register or add after the first week of classes, until the end of the third week of the term, students must obtain the signature of the instructor and the department stamp for each course. If the course is closed, the student must also obtain a closed course override card.  The student must pay the same day that the late registration or add is completed.

PROCEDURE
The students must receive the required instructor's signature and department stamp for each course for which they wish to register. The form must be submitted to the Registrar's Office for processing.

Students registering for the first time will be assessed a late registration fee of $100.

Students adding or dropping will not be assessed a late registration fee.

Payment must be made the same day to the Cashier's Office.

16.32  CERTIFICATION OF ENROLLMENT

Effective: May 11, 1998

PURPOSE
To certify student's enrollment status during the semester.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The Registrar is responsible for certification of students' enrollment. Certifications cannot be processed if the student has a financial liability.

PROCEDURE
The student must request certification of enrollment in person or by mail.

The certification cannot be processed prior to the end of the first week of classes. The student can only be certified for the current or past term(s).

To pick up the certification, the student must have picture identification. To have someone else pick up the certification, the student must give that person written authorization for its release. That person must have a copy of the student's picture identification.

16.33  WITHDRAWAL FROM THE UNIVERSITY

Effective: May 11, 1998

PURPOSE
To inform students how to withdraw from the University.

AUTHORITY/SOURCE
FAC 6C8-3.008
Provost and Executive Vice President for Academic Affairs

POLICY
A student who registers for the Fall or Spring semester and subsequently decides during first eight weeks of the semester, not to attend must officially withdraw from the University.

A currently registered student may officially withdraw from the University only during the first eight weeks of the semester. In all other terms, withdrawal deadlines are adjusted accordingly. The transcript of a student who withdraws during the first week of classes will contain no record of enrollment. If tuition has already been paid, an automatic refund will be processed by the Cashier's Office. If a student withdraws from the University prior to the fourth week of classes, a 25% refund will be issued. The transcript of a student who officially withdraws after the first week of classes and before the end of the eighth week of the term will contain a WI for each course. The transcript of a student who stops attending the University without officially withdrawing from the University will contain an >F= grade for each course.

PROCEDURE
To withdraw from the University, the student must fill out a withdrawal form with the Registrar's Office. Dropping all courses is considered a withdrawal, and a withdrawal form must be submitted.

The student can obtain a withdrawal form from the Registrar's Office and get the necessary signatures from the Cashiers Office, Financial Aid Office and the Library Circulation Desk, and return it to the Registrar's Office for final processing. Refunds, if any, will be automatically processed and sent to the student's local address on file.

16.34  HOW TO REGISTER BY PROXY

Effective: May 11, 1998

PURPOSE
To provide a method whereby students can have someone else do the registration transaction for them.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
Students may elect to have someone else process the registration transaction on their behalf with proper authorization and identification.

PROCEDURE
To have someone else process the registration transaction on his or her behalf, the student must give the proxy written authorization to do the registration transaction. The letter must be specific as to what the person can do and for which term. The person's name must be included, and the student must include his/her student identification number. The proxy must present a picture identification and have a copy of the student's picture identification along with the letter.

16.35  AUDITING COURSES

Effective: May 11, 1998

PURPOSE
To inform students how to audit courses.

AUTHORITY/SOURCE
FAC 6C8-3.008

POLICY
A Student can audit a course with the explicit permission of the instructor teaching the course. The instructor may prohibit the auditing of a particular class. Courses registered for as audit cannot be changed after the first week of classes. The AU symbol will be assigned as a grade for audited courses. Courses taken as Audit do not earn credit, nor is an Audit grade used in the GPA calculation.

PROCEDURE
The student must fill out a registration form, have the instructors signature to audit the course, and submit the form to the Registrar's Office. This can be done through the end of the first week of classes. Registering for an audit course can only be done in person at the Registrar's Office. Audited courses must be paid for as any other course.

16.36  STATE EMPLOYEE FEE WAIVER

Effective: May 11, 1998

PURPOSE
To allow State of Florida employees to have the tuition waived for up to six (6) credit hours per semester.

AUTHORITY/SOURCE
FAC 6C-5.830

POLICY
State of Florida employees may enroll tuition free for up to six (6) credit hours of courses per semester. Registration is on a space available basis and does not apply to audit, thesis, dissertation, independent study, or closed courses. State employees using the fee waiver may register only during the first week of classes. No tuition fee waivers will be accepted by the Cashier's Office after the last day to pay fees.

PROCEDURE
To have the tuition for credit hours waived, the State employees must:

1. Have the State Employee Tuition Fee Waiver approved by the Personnel Office of the employee's agency;

2. The State Employee Fee Waiver must include the course(s) and all the alternate courses for which
    the employee wants to register;

3. Wait until the first week of classes to register;

4. Present the Employee Fee Waiver to the Registrar's Office to have it stamped for the fee waiver. If
    the employee has registered by phone, the employee must come to the office and have the form stamped;

5. Submit the State Employee Fee Waiver and a copy of the course registration bill to the Cashier's Office
    by the deadline to pay for the term.

16.37  SENIOR CITIZEN FEE WAIVER

Effective: May 11, 1998

PURPOSE
To allow senior citizens to enroll for courses tuition free for audit grade only.

AUTHORITY/SOURCE
FAC 6C-7.05

POLICY
Persons sixty (60) years of age or older by the first day of the semester, who meet Florida residency requirements set forth in Rule 6C-7.05, may be allowed to enroll without payment of fees for audit grade only for credit courses in a state university. Enrollment is on a space available basis and with instructors permission. Independent study or individual instruction courses are not available under this free course policy.

PROCEDURE
To enroll in tuition free courses for audit, senior citizens must:

1. Provide proof of age and Florida residency;

2. Complete the Senior Citizen Registration Form available at the Office of the Registrar;

3. Wait until the first week of classes to register;

4. Obtain the permission and signature of the instructor on the registration form; Submit the Senior Citizen Registration form to the Registrar's Office for processing during the first week of the term.  The instructor may prohibit the auditing of a particular class. No academic credit will be awarded for attendance in classes for which fees are waived under this rule.

16.38  ENROLLMENT LIMITATION PLAN

Effective: May 11, 1998

PURPOSE
To establish registration priorities during periods of insufficient funding.

AUTHORITY/SOURCE
FAC 6C8-3.017

POLICY
If state funds are not available to admit all applicants meeting the general education requirements for admission as set forth in Rule 6C8-3.002, the normal registration will be limited and the order of priority for registration shall be:

a) currently enrolled, degree-seeking students;
b) former returning, degree-seeking students;
c) new degree-seeking students.

All late registration will be on a space available basis, following the above priority schedule and including special student's (non-degree-seeking) as having last priority.   

16.39  SEMESTER CREDIT HOUR

Effective: May 11, 1998

PURPOSE
To give the University's definition of a semester credit hour.

AUTHORITY/SOURCE
Provost and Executive Vice President for Academic Affairs

POLICY
The term semester credit hour as used at the University refers to 50 minutes of classroom instruction or the equivalent each week for an entire academic term.

Last update October 15, 2009 2:43 PM

For information or comments please contact:

Tonja Moore
Associate Vice President, Academic Affairs
305-348-2168

Academic Affairs | 11200 S.W. 8th St. | Miami, FL 33199 PC 529 | Ph (305) 348-2168| Fx (305) 348-2566
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